BCSC Network/Email Accounts: Eligibility, Creation, Attributes, and Life Cycle
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- New Employee
- Support Ticket
- Teacher Resources
- Human Resources
- BCSC Transportation
Audience: Technology staff, principals and program leaders
System Preference: NA
Important Note: BCSC Human Resources determines who is eligible for a BCSC network/email account and account attributes and life cycle. BCSC Technology uses the HR guidelines when creating, reactivating/disabling, and archiving accounts. Contents of accounts, including email, are the property of BCSC.
The following individuals are eligible to receive a BCSC network/email account:
- All BCSC employees. An employee is defined as a person on the BCSC payroll.
- School board members
- BCSC School Foundation staff
- School Resource Officers (SROs)
- Mental health therapists/family support specialists from Centerstone or other corporation contracted providers
- CRH provided high school athletic trainers
- Student teachers
- Some substitute teachers
- Long term substitute teacher or TA. A long term substitute teacher or TA is defined as being assigned to one job for a period of 4 or more weeks.
- Permanent substitute teacher. A permanent substitute teacher is defined as a daily sub who is given assignments on a daily basis by the substitute coordinator providing BCSC with more reliable coverage for teacher absences. This position was created during the Covid pandemic.
- Student workers (ex. student employed by ICARE or as custodians or auditorium workers)
The following individuals are NOT eligible to receive a BCSC network/email account:
- Youth Services personnel (work on the locked down side of the facility and will receive account and tech from county)
- Coaches who are not on the BCSC payroll even if they receive a stipend from BCSC as part of their coaching position
- Daily subs
- Those not noted above
- BCSC employee accounts are automatically created as part of the employee onboarding process after the background check and all required paperwork is completed.
- For those listed above under "Others", the principal/program leader or their designee must enter a 360Facility work order. If you don't know who the program lead is, please ask your supervisor.
- Legal names are used when creating the account. The legal name will be provided by:
- HR as part of the employee onboarding process
- the principal/program leader or their designee for all others
- Roles will be noted in parentheses for student teachers, student workers, and long term and permanent subs Ex. Jane Doe (Student Teacher), Sarah Smith (Student Employee), Melissa May (Substitute - Long Term), Henry Hall (Substitute - Nurse)
Account Life Cycle
- Account creation occurs when:
- the HR new employee onboarding process reaches BCSC Technology or
- a 360Facility work order is received from a principal of their designee, a verified legal name has been provided, and, if a sub, the BCSC Sub Coordinator has verified for Tech they are a long term or permanent sub.
- Accounts remain active as long as the individual is in the same relationship with BCSC.
- Changes in status for employees will be given to BCSC Technology via the Frontline system
- For non-employee accounts, principals or their designee are responsible for communicating when a relationship has changed or ended by entering a 360Facility work order before or by the end of the relationship.
- Accounts for those in short term relationships are given an expiration date not to exceed 2 week after the expected end of the relationship.
- Accounts are disabled
- immediately upon termination
- at the end of the last day when resigning
- 2 weeks after a retirement date
- Account email and instant messaging (Google Chat) are archived for 10 years