Scan to Google Drive with Papercut
First time setup for scanning documents into Google Drive
Written by Corey Shuter
Updated at February 19th, 2026
This article will guide you through the first-time setup for scanning documents directly to your Google Drive using Papercut.
First, please select the type of copier you are using to scan your document(s).
Ricoh (White) Copier
When badge swiping into the copier, you'll see a new “Scan” button on the Papercut home screen, this will be what you use when you want to scan a document to your Google Drive.
Once the scan menu has opened, it’ll look like the image below. On the left side of the screen, you’ll see the “Filename” box. You can tap that box to change the scan’s filename if desired. Locate the dark green “Start scanning” button in the bottom right, to the left of it is the “Prompt for more pages” checkbox. You need to check this box if you want to scan multiple pages. If you leave it unchecked, it will automatically return to the home page after the scan is finished.
The right side of the screen will have the current scan settings. You can change them by tapping the “Settings” box below the current settings. That will let you choose whether the document is 1-sided or 2-sided, the document’s orientation when scanning, whether the resulting scan should be a PDF or a JPEG, and other settings. Remember to check “Prompt for more pages” in the scan menu if you need to scan multiple pages.
When you’re okay with your settings, press the dark green “Start scanning” button in the bottom right corner, and it’ll start scanning your documents. Once it finishes scanning your documents, it will automatically return to the Papercut home screen, and you can then log out of the copier. Now we will move to your computer.
HP (Blue) Copier
After badge swiping into Papercut on the copier, you’ll see a new green Papercut MF icon named “Scan”, which is highlighted with a red box in the image below. Tap on the “Scan” button with the Papercut text to enter the new scan menu.
Once the scan menu has opened, it’ll look like the image below. On the left side of the screen, you’ll see the “Filename” box. You can tap that box to change the scan’s filename if desired. The right side of the screen will have the current scan settings. You can change them by tapping the grey “Change settings” box below the current settings. That will let you choose whether the document is 1-sided or 2-sided, the document’s orientation when scanning, whether the resulting scan should be a PDF or a JPEG, and other settings.
When you’re okay with your settings, press the green “Start” button in the bottom right corner, and it’ll start scanning your documents. Once it has finished the first page, you can choose to scan the next page or another document. Once you’re done scanning all your documents, press the green “Finish” button and sign out of the copier. Now we will move to your computer.
Once you’re on your computer, open up your Gmail, and you should see an email from Papercut with the subject line “Authorize Scans for PaperCut MF to save to your Google Drive”. This email is shown in the image below. You will need to open this email and click on the green “Login to Google Drive” link to authorize Papercut to create and add the scan(s) to your Google Drive. This will create a folder called “Scans for PaperCut MF” in your Google Drive, where it will store all of the scans you make.
Once you click the “Login to Google Drive” button, the Google account selection page opens. Select your account from the list and click continue on the next screen, as shown below.
Once you click continue, you'll know it was successful as you'll see a Papercut page with the Google Drive logo inside a green circle with a checkmark, as shown in the image. You can then close out of the Papercut page.
You will get an email each time a new scan is added to your Google Drive, with the subject line “We’ve sent your scan”. It will include the scanned document linked and a green button labeled “Go to your scan!” that takes you to your Papercut scans folder.
Please let us know if you need additional support or encounter any issues using this feature by submitting an IncidentIQ ticket. Thank you!